Employee portal

Al-Jouf Municipality

The employee portal service allows submitting a leave request by choosing the type of leave, printing a salary definition, reviewing requests for the progress of the procedure, as well as inquiring about the leave balance. The service also provides the possibility of submitting a technical support request to the concerned department.

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Acceptable Use Policy
Policy terms
All employees must be careful to protect the assets and property of Al-Jouf Municipality from theft, vandalism, waste, and everything that would limit the optimal exploitation of those assets to achieve the work goals for which they were created.
Users are responsible for the security of the desktop or mobile devices they use, and for the accuracy of the information stored therein. Every user must also be aware that any data on the device is the property of the Al-Jawf Region Municipality, and users must be careful not to place personal data on Al-Jawf Region Municipality devices.
The computers and peripheral devices such as printers and others that are provided are for work purposes only and are prohibited from being used for any personal purpose.
It is prohibited to use the devices provided by the Al-Jouf Region Municipality in any way that violates the Anti-Cybercrime Law or other relevant regulations of the Kingdom of Saudi Arabia.
It is prohibited to send, receive or store all forms of data that violate the system, such as information about people and materials subject to intellectual property rights, or the use of unlicensed software, etc.
The use of Peripheral storage media and peripheral devices (such as disc burners, USB flash drives, etc.) is limited to business needs only, and after obtaining the necessary approvals.
All employees must not disclose any information related to the Al-Jouf Region Municipality or any confidential information to any unauthorized party.
All employees must review the Acceptable Use Policy and fully adhere to all cybersecurity policies and procedures.
All employees must report any breach, incident, violation or violation affecting Al-Jouf Municipality
(or suspected to affect and whatever the degree) to cybersecurity management.
All employees and visitors must commit to showing their identification cards in all Al-Jouf Municipality facilities.
All employees must contribute and participate in cybersecurity awareness programs and adhere to their content.
All employees should secure any sensitive information (both digital and non-digital) when leaving their desks.
All employees must store any papers containing sensitive information securely.
Acceptable use of computers
This clause explains the acceptable and prohibited uses of computers in the Al-Jouf Municipality, including operating systems, share folders, user files, programs and applications in the Al-Jouf Municipality.
It is prohibited to use external storage media without obtaining prior permission from the Cybersecurity Department.
It is prohibited to carry out any activity that would affect the efficiency and safety of systems and assets without obtaining prior permission from Information Technology, including activities that enable the user to obtain higher powers and privileges.
The device must be secured before leaving the office by locking the screen, or signing out (Sign out or Lock), whether leaving for a short period or at the end of working hours.
It is prohibited to leave any classified information in easily accessible places, or to view it by unauthorized persons.
It is prohibited to install external tools on the computer without obtaining prior permission from the Cyber Security Department.
The Cybersecurity Department must be notified when any activity is suspected that may cause damage to the Al-Jawf Region Municipality’s computers or its assets.
Ensure that all communication links are closed upon completion of work.
It is prohibited to remove or delete any of the necessary software or files that the user needs to perform his duties according to his job description, responsibilities, and the interest of the work, or that protect against cyber attacks.
It is prohibited to stop/disable/delete protection and monitoring programs from Al-Jawf Region Municipality devices, including, but not limited to: desktop computers, laptops, and servers.
It is prohibited to copy software or files to external storage media for purposes other than official work.
It is prohibited to install any software that is not licensed (or not approved by the Al-Jouf Region Municipality), suspicious, or violates intellectual property laws, or unlicensed ancillary software.
It is prohibited to install and run software or applications without ensuring that they are free of viruses or any type of malicious software.
It is prohibited to use licensed software and applications for private benefit or develop malicious software.
It is prohibited to use software and applications licensed to the Al-Jouf Region Municipality for purposes other than official work.
It is prohibited to remove devices from their designated places without permission.
It is prohibited to use devices/media without ensuring that they are free of viruses or any type of malicious software.
Acceptable use of the Internet and software
This clause clarifies the acceptable and prohibited uses of the Internet service in the Al-Jawf Municipality to achieve its objectives and for the benefit of its work.
Use the Internet for official work purposes only and in accordance with the policies of the Al-Jouf Region Municipality and the Kingdom’s regulations and legislation.
Uploading any content related to the nature of the employee’s work, provided that all of the following conditions are met:
The site must be reliable.
Ensure that the content material is licensed.
Ensure that the content material is free of malware.
The content material should not negatively affect the overall performance of the Internet connection in the Al-Jawf Municipality.
This should be done by referring to the technical support team in the Al-Jawf Region Municipality when needed.
Ensure that intellectual property rights are not violated while downloading information or documents for business purposes.
The Cybersecurity Department must be informed if there are suspicious websites that should be blocked.
You must use a secure and authorized browser to access the internal network or the Internet.
It is prohibited to use technologies that allow bypassing the proxy or firewall to access the Internet.
It is prohibited to download or install software and tools on Al-Jouf Region Municipality assets without prior permission from Information Technology.
The use of a network is prohibited
Internet for non-business purposes, including downloading media and files and using file sharing software.
The Cybersecurity Department must be informed when cyber risks are suspected, and security messages that may appear while browsing the Internet or internal networks must be treated with caution.
It is prohibited to conduct a security examination for the purpose of discovering security vulnerabilities, including conducting penetration testing, or monitoring the networks and systems of the Al-Jouf Region Municipality, or the networks and systems of third parties, without obtaining prior permission from the Cybersecurity Department.
The use of file sharing sites is prohibited without prior permission from the Cyber Security Department.
It is prohibited to publish any advertising materials about Al-Jawf Region Municipality without official approval from the competent authorities in Al-Jawf Region Municipality.
It is prohibited to participate and contribute to news groups and other groups that are not related to official work.
It is prohibited to use, send, copy or receive any information or materials that lead to a violation of the copyright, trademark rights, trade secrets or patent rights of any third party, whether this party is an individual or an institution.
Acceptable use of email
This clause explains acceptable and prohibited practices when using email systems in the Al-Jouf Municipality.
Use of email for non-business purposes is prohibited, and in accordance with cybersecurity policies and standards.
Users are prohibited from using the Al-Jawf Region Secretariat’s email to send or receive mail messages as follows:
Messages containing notes or comments - regardless of their age - that indicate racial or sectarian discrimination or belittle others.
Registration on websites by official mail for non-work purposes, including, but not limited to, registration on reservations sites, social media, banks, etc.
Messages that contain viruses, destructive programs, misleading information or spam.
Messages to support charitable efforts, to support candidates or analysts, or to support a political opinion.
Personal messages, personal business messages, entertainment messages, or group congratulations messages.
Electronic messages containing information or materials that violate the copyright, trademark, trade secret, or patent right of any third party, whether an individual or an organization.
Encryption techniques should be used when sending sensitive information via email or communications systems.
You must not register the Al-Jawf Region Municipality’s email address on any site that is not related to work.
The Cybersecurity Department must be notified when there is suspicion of the presence of emails containing content that may cause damage to the Al-Jouf Region Municipality’s systems or assets.
The Al-Jouf Region Municipality reserves the right to reveal the contents of e-mail messages after obtaining the approval of human resources or the person in charge in accordance with the relevant procedures and regulations.
Do not open suspicious or unexpected emails and attachments even if they appear to be from trustworthy sources.
It is prohibited to send any important or sensitive information owned by the Al-Jawf Region Municipality or to others via the Internet without ensuring that adequate controls are in place to protect the information from any breach, in addition to obtaining written approval from the direct official or the concerned authorities.
It is prohibited to send any message that does not contain at the end the sender’s signature in the format approved by the Al-Jawf Region Secretariat.
It is prohibited to leave the user's e-mail system during the period of vacation without using the Out of Office Auto Reply feature for internal correspondence.
Acceptable use for video conferencing and web-based communications
This section outlines acceptable and prohibited uses for video meetings and web-based communications.
It is prohibited to use unauthorized tools or software to make calls or hold video meetings.
It is prohibited to make communications or hold video meetings using Al-Jouf Region Municipality systems that are not related to work without obtaining prior permission.
Acceptable use of equipment
This clause explains the acceptable and prohibited uses of equipment, supplies, and tools in the Al-Jouf Municipality, such as personal and laptop computers for users, servers, and communications devices such as security devices, telephones, printers, air conditioning devices, and electrical generators.
Any official content must be saved, transmitted, received, displayed and processed using this equipment and equipment according to the permissions granted to the user.
It is prohibited to repair this equipment and equipment except by authorized specialists when necessary.
It is prohibited to carry out any action that would damage the devices or any software related to them, or cause malfunctions in them, directly or indirectly.
It is prohibited to install or remove any component of equipment and supplies without a written permit approved by the relevant departments.
It is prohibited to exploit any of these equipment and supplies for personal benefit.
Acceptable use of the clean desk and blank screen policy
This clause explains the acceptable and prohibited uses with regard to the office or screen being free of any components that may expose the Al-Jouf Region Municipality to danger
It must be ensured that sensitive documents are secured with cabinets that provide a certain degree of protection and are preferably fire-resistant.
You must ensure that the desktop and display screen are free of classified information.
The locations of printers and fax machines must be protected.
Sensitive documents that are printed must be received immediately from the printers in a secure manner.
The device must be secured before leaving the office by locking the screen, or signing out (Sign out or Lock), whether leaving for a short period or at the end of working hours.
It is prohibited to leave devices without a lock/screen saver and password to exit them.
Do not leave documents containing sensitive information on the desktop, in the printer bin, or in the trash.
He must be aware of Employees are responsible for the security of all classified data and information and ensure that they are not left in the meeting rooms (on the table, flipcharts or whiteboards, etc.)